File Tracking & Smart Document

File Tracking

For medium and large Organizations who deal with people, and their tens or hundreds of thousands of documents, such as the project documents, administrational documents, billing etc., a Document Management System is becoming a mandate to organize, index and control their documents, and to keep the records up to date.

RFID Technology initiatives involving electronic information consolidation promise to reduce this paper-based administration burden to a minimum. Record rooms are the vital, central repositories of all paper-based records stored premises. Depending on the size of the organization, the number of records stored in them can run into many hundreds of thousands. As well as taking up hundreds of square meters of valuable floor space, these archives require a lot of resources to manage them, often needing to be in full operation 24 hours per day, 365 days a year.

Avoidance of Human Error

The time lost in a manual system due to human error is substantial. A user may have stored a document in the wrong place by accident, forgotten what the document was named, or even "dragged and dropped" an entire directory to some new location without even being aware of it. When someone other than the original author tries to access a document, difficulties are compounded.

Control over Document Access

Document management typically gives a firm much better control over document security and access. Confidential documents can be made available only to the people who need to see them, whether it be accounting, human resources, trusts and estates or those responsible for highly confidential client matters. By defining what groups of people have access to which kinds of documents.

Stech Id´s Document Management Solution handles documents by electronically Storing, Organizing, Indexing and Filing. They can be retrieved when required, without any loss of time.

  • It uses imaging technology to enable access to the unstructured data in the form of documents present in your organization.
  • It brings all documents to your desktop and enables you to work with them, eliminating the need for paper-based documents.
  • It is a powerful document archival system, which ensures safety of documents, faster access to them and huge cost savings.
This technology will enable you to manage paper as well as electronic documents and files in a single system. Documents are electronic and can be retrieved easily for quick reference.

Features

  • Pioneering innovative technologies
  • Faster retrieval of the Patient records saves time
  • Organizes documents such as the clinical diagnosis, medication tagged to particular patients
  • Complete document security and disaster recovery
  • Multiple users can share documents at the same time
  • Maintains confidentiality, secrecy and accuracy of data
  • Error-free data capturing

Advantages

  • Enhances the performance and efficiencies and drastically reduces the turn-around time.
  • Electronic documentation is fast, reliable, does not require physical manpower
  • Data and Information security is given utmost priority in Longitude Consultancy Services
  • Job done quickly, reliably, cost effectively and hassle free

Ease of Identifying Documents

  • Ease of identifying documents pertaining to particular patients or particular date
  • Ease of arrangement of documents/ filings
  • Sensitive documents can be tracked to owner/possessor instantly

Document Authenticity

  • Documents can be authenticated by means of unique ID
  • Data like convocation date, course code can be programmed into tag for tracking of owner
  • Can be used in share certificates, university certificates, passports, medical reports etc.,

RFID Education Sector - Document Management

For Public Sector and Government Agencies, with tens or hundreds of thousands of documents, a document management system is becoming a mandate to organize, index and control their documents in a hassle free manner. Public Sector and Government Agencies deal with Documents which range from Public View documents, Tenders, to the most Confidential and Secret Documents which are intended only for view of certain designated personnel. Storing all these documents as physical records not just consumes a lot of space but also is a tedious affair to file these documents and manage them safely with restricted access.

Avoidance of Human Error

The time lost in a manual system due to human error is substantial. A user may have stored a document in the wrong place by accident, forgotten what the document was named, or even "dragged and dropped" an entire directory to some new location without even being aware of it. When someone other than the original author tries to access a document, difficulties are compounded.

Control over Document Access

Document management typically gives a firm much better control over document security and access. Confidential documents can be made available only to the people who need to see them, whether it be accounting, human resources, trusts and estates or those responsible for highly confidential client matters. By defining what groups of people have access to which kinds of documents.

Stech ID´s Document Management Solution handles documents by electronically Storing, Organizing, Indexing and Filing. They can be retrieved when required, without any loss of time.

  • It uses imaging technology to enable access to the unstructured data in the form of documents present in your organization.
  • We believe in building long-term relationships
  • It is a powerful document archival system, which ensures safety of documents, faster access to them and huge cost savings.

Features

  • Pioneering innovative technologies
  • Stech ID's Document Management System manages all kinds of documents (paper, electronic — Word, Excel and 200 similar formats) and images (tiff, gif, jpeg, etc)
  • Faster retrieval of the Patient records saves time
  • Organizes documents
  • Safe against natural disaster
  • Multiple users can share documents at the same time
  • Maintains confidentiality, secrecy and accuracy of data
  • Error-free data capturing

Ease of Identifying Documents

  • Ease of identifying documents
  • Ease of arrangement of documents/ filings
  • Sensitive documents can be tracked to owner/possessor instantly

Advantages

  • Enhances the performance and efficiencies and drastically reduces the turn-around time.
  • Electronic documentation is fast, reliable, does not require physical manpower
  • Data and Information security is given utmost priority in Longitude Consultancy Services
  • Job done quickly, reliably, cost effectively and hassle free

Document Authenticity

  • Documents can be authenticated by means of unique ID
  • Data like convocation date, course code can be programmed into tag for tracking of owner
  • Can be used in share certificates, university certificates, passports, medical reports etc.,

About Us

Stech Id Solutions Private Limited is a premium manufacturer of high-quality passive RFID tags. The purpose of our existence is to enable customers to maximize value through the implementation of an efficient and economical RFID Systems. An ISO 9001:2008 company,

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Contact

Address:

Sf2, AVR Enclave,
Dondaparthi Junction,
Visakhapatnam - 530016
Andhra Pradesh.

Phone:

+91 9948111411

Email: